Kakatiya University Warangal
III Year Sem 6 - Grammar Unit-6
For video lesson please click the below link
Email writing.
- Be concise and clear.
- Start with greetings.
- Thank the receiver.
- End with your signature
- It should not be lengthy.
- Use simple language.
- Frequently change email passwords for security reasons.
- Passwords must include the alphabet, characters, numerical.
- Use Formal language for professional mails.
- Use informal language for personal mails.
- Elements of an email
- Subject line- write in brief about the mail. Don't use all capital letters.
- Sender (From)- it is the sender's email id.
- Recipient (To)- email id of the receiver
- Cc- carbon copy
- Bcc- Blind carbon copy
- Attachments-Files that are attached to the message.
- Textbook Questions
- Q.1) Write an e mail to invite an eminent professor to deliver the keynote address at an inter college seminar organized by KU. Add relevant details but keep it brief.
Date 02/04/2023
From: kuseminar@gmail.com
Subject: Invitation
to deliver a keynote address.
Dear Professor Maruthi
The Department of English, Kakatiya University, Warangal, is organizing a two-day national seminar on the topic "Impact of social media on language learning" from April 9–10, 2023, at Tagore Auditorium, KU, Warangal. Please go through the National Seminar Brochure, which is attached to the mail. We are happy to invite you on behalf of students and staff to the seminar as the keynote speaker. It will be a pleasure for us to listen to your lecture, and I hope you will accept our invitation. Please confirm your availability by email as soon as possible.
I look forward to your acceptance. Thank You.
With Regards
Ramesh
Head, Department of English
KU, Warangal
Q.2) Write an email inviting the Municipal Chairman of your town as a chief guest to your college annual day function.
Date: 02/01/2022
From: akshay.1265@gmail.com
To: chairman254@gmail.com
Subject: Invitation for Annual Day Function-Reg
Dear Sir/Madam
It is a great pleasure to inform you that SRR Government Arts and Science College, Karimnagar, is celebrating its annual day on January 5, 2022. We cordially invite you as a chief guest to our college's annual day function. Our students are eager to hear your motivating speech.
I look forward to your acceptance.
Yours Sincerely,
K.Akshay
ABV GDC Janagon
Date: 10/03/2023
From: sushant1265@gmail.com
To: accounts.wta@gmail.com
Subject: Clear due amount - A gentle reminder.
Dear Sir
We have sent the ordered goods to your trading agency in time for a total amount of Rs. 100000 (in words, one lakh rupees only). We have received Rs. 25000 as an advance amount through Internet banking, i.e., NEFT, on February 8, 2023. It has been a month since the due amount of Rs. 85000/- (in words, eighty-five thousand only) has not been cleared.
Therefore, I request you to clear the dues as soon as possible. Please let me know when we can expect to receive the payment.
I am herewith attaching the invoice.
Sincerely,
Sushanth
Agro Wholesale Dealers
Hyderabad
Q. 4) Write an
email to a book shop complaining about receiving damaged copies of the book you
have ordered?(KU July 2022)
Date 02/04/2023
From:
To: rajkamalbooks@gmail.com
Subject: A complaint on receiving damaged books.
Dear Sir/Madam
I would like to draw your attention to the fact that I ordered eight (08) English grammar books from your publishing company last week. I received the books via FedEx courier. Three books have been in poor condition. They have damaged cover pages and torn sheets. I didn't expect such an action from your publishing company, as it is a prestigious company.
Hence, I request you to replace the damaged books at the earliest.
I appreciate your quick response.
K.Maruthi
ABV GDC Janagaon
Q. 5) Write an email to your friend congratulating him on his success.
Date: 02/01/2022
From: sushant1265@gmail.com
To: ram.224@gmail.com
Subject: Congratulations on your success
Dear Ram
Hey, how are you? Sorry. I have not been in touch with you for a long time. I am happy to hear that you got the top rank in your university exams. Our friend told me about your success.
Convey my regards to your aunt and uncle. I hope you achieve your goal of becoming a scientist.
I'm waiting for your reply. Bye.
Best wishes.
S.Sushanth.
Q. 5) Write an email to the center for English Language teaching at the Department of English, KU Warangal requesting for the details of the Spoken English Course.
Date 02/04/2023
From:
To: celtku@gmail,com
Subject: Regarding Spoken English Course Details.
Dear Sir
I have read in the newspaper about the spoken English course offered by the Centre for English Language Teaching at the Department of English. Your institution is reputed for providing spoken English courses. I am very interested in joining the institute.
Hence, I would like to know the fee structure, duration of the course, class timings, working days, availability of soft copies (Spoken English CDs), and other details. Kindly guide me in taking admission. I hope you will give me the complete details by mail as soon as possible.
S.Sushanth
Janagaon
Q. 6.As a recent buyer of a car, write an email to the manager of Best Automotive Company, Hyderabad regarding the poor quality of service facility. (KU June 2023)
Date 02/04/2023
From: ssuhanth123@gamil.com
To: bestauto@gmail,com
Subject: Regarding poor service facility
Dear Sir
I purchased a Best Company car in the Jangaon showroom recently. After going through reviews by customers, I decided to buy your company car. The service centre in Jangaon is not focusing on providing good service to the customers. I faced problems with your poor service quality.
Hence, I request that you improve the quality of your service to ensure customer satisfaction.
With Regards
S. Sushanth
Jangaon
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